AJCU-CITM Mentoring Program

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The purpose of the AJCU-CITM mentoring Program is to provide AJCU member schools with an effective staff development resource for outstanding staff who, in the judgment of their sponsors, have leadership potential. The AJCU-CITM Mentoring Program will offer these staff the opportunity to develop their skills and broaden their perspective on the issues and challenges Information Technology professionals face in higher education.

CIO Nomination Form

Apply to be a Mentee

Apply to be a Mentor

AJCU-CITM Mentoring Program Description and Procedures

Description

The AJCU-CITM Mentoring Program is designed to provide professional development opportunities for emerging IT leaders at AJCU institutions, as well as allow current leaders to gather fresh perspectives and contribute to the development of the AJCU community.

Mentoring relationships will be cross-institutional. Mentors and mentees will be matched based upon their stated career goals and preferences.

All prospective mentors and mentees are encouraged to read "The Importance of Mentors" by Susan Metros and Catherine Yang, Educause Cultivating Careers: Professional Development for Campus IT__, 2006, prior to applying to participate in the program.

The chair of the Mentoring Committee, Mary Corcoran, Boston College, serves as ombudsperson for any issues which may arise. Contact the ombudsperson at mary.corcoran@bc.edu.

Timeline

Applications for the program will be due by June 30 of each year. Mentors who have previously applied need not reapply, unless they wish to provide additional or revised information to the mentoring committee. Mentors who have served during the previous year must confirm their continued interest/ability to participate with the mentoring committee chair by the June 30 date.

The program mentoring relationship will be for six months, commencing August 1 and continuing through January 31, barring any problems requiring dissolution of the relationship. Problems potentially requiring dissolution of the relationship should be addressed to the Mentoring Program chair.

After January 31, the mentor and mentee may choose to continue for another six months if both parties wish to do so. While mentoring relationships may continue informally after completion of the year, mentors may then be assigned a new mentee.

Guide for Mentees

What are my responsibilities as a Mentee?

As a Mentee, the following specific activities are required during the year:

Fill out a pre-mentorship survey to express interests, experiences, and other information to promote effective pairing of Mentors and Mentees.
Participate in a "get to know you" meeting, either in person, by videoconference, or by phone. This meeting is the opportunity to come to a mutual understanding of the goals and expectations of both the Mentor and Mentee for the year. Because a face-to-face meeting can prove very valuable in building the mentor/mentee relationship, this is strongly encouraged.
Co- draft a basic mentoring plan with your mentor, documenting your shared understanding of goals and expectations for your mentoring relationship (template will be provided).
Meet by phone, videoconference, or in person for at least 1 hour per month throughout the mentoring period.
Contact the Ombudsperson (Mentoring Committee Chair) in the event of issues which cannot be resolved directly between you and your mentor.
Participate in a mid-way checkpoint conference call of mentees.
Fill out a post-mentorship evaluation survey to help guide and improve the program.
The mentee is encouraged to attend the annual AJCU-CITM conference following the six month mentoring period.

Mentee Qualifications

Be professionally employed in an IT-related job at an AJCU institution.
Be nominated for participation in the program by your CIO or equivalent.
Be willing to ask questions of your Mentor about the IT profession.
Be willing to meet the Mentee Responsibilities as defined above.

Benefits for Mentees

One-on-one guidance from an experienced IT manager and leader.
A new friend and colleague.
Cross-institutional perspective and contacts

Guide for Mentors

What are my responsibilities as a Mentor?

As a Mentor, the following specific activities are required during the year:

Fill out a pre-mentorship survey to express interests, experiences, and other information to promote effective pairing of mentors and mentees.
Schedule and conduct a "get to know you" meeting, either in person, by videoconference, or by phone. This meeting is the opportunity to come to a mutual understanding of the goals and expectations of both the Mentor and Mentee for the year. Because a face-to-face meeting can prove very valuable in building the mentor/mentee relationship, this is strongly encouraged. The mentor is asked to offer to meet with the mentee at the mentor's institution.
Co- draft a basic mentoring plan with your mentee, documenting your shared understanding of goals and expectations for your mentoring relationship (template will be provided).

Meet by phone, videoconference, or in person for at least 1 hour per month throughout the mentoring period.
Contact the Ombudsperson (Mentoring Committee Chair) in the event of issues which cannot be resolved directly between you and your mentee.
Participate in a mid-way checkpoint conference call of mentors.
Fill out a post-mentorship evaluation survey to help guide and improve the program.
The mentor is encouraged to attend the annual AJCU-CITM conference following the six month mentoring period.

Mentor Qualifications

Have at least 5 years experience in IT management and leadership.
Non CIOs must be nominated for participation in the program by the CIO or equivalent.
Be willing to share experiences, lessons learned, and thoughts on future directions regarding the IT profession.
Be willing to meet the Mentor Responsibilities as defined above.

Benefits for Mentors

The satisfaction that comes from helping the professional development of an AJCU-CITM colleague.
A new friend and colleague.

Fresh ideas and perspectives from a colleague newer to the profession.
Additional cross-institutional perspective and contacts.

Mentor and Mentee Nomination and Matching Procedures

1. Each AJCU institution may nominate up to a maximum of 2 mentors and 1 mentee.

2. The CIO (or equivalent) shall nominate.

3. Each nominee must complete the appropriate questionnaire and agree to the Terms and Conditions of the AJCU-CITM mentoring program.

4. Based upon nominations and questionnaire responses, the AJCU-CITM Mentoring Program committee shall match up to a maximum of 10 mentees with mentors.

5. The committee chair shall inform mentors and mentees of the outcome of the matching process. Any mentor or mentee concerns regarding matches shall be reviewed by the committee as a whole for appropriate action.